Vacancy: Business Unit Administrator (Maternity Cover)

Location: Waterlooville, Hampshire PO8

Contract Type: Full-Time, Permanent 37.5 Hours per week

Working Hours: 8.30am – 5pm Monday to Thursday & 8.30am – 4pm on a Friday

Reporting To: BU Support Manager & HR Advisor

Start Date: 05/01/2026

Fixed Term: 18 Months

Salary: £22,000 - £25,000 depending on experience

Actemium Automation Hampshire is looking for a highly organised and professional Business Unit Administrator to join the team on a fixed-term basis to cover maternity leave.

This role is integral to the smooth operation of the company and provides essential administrative support across a range of business functions for three business units.

Role Overview

The successful candidate will be responsible for delivering efficient, timely, and responsive administrative services. This includes coordination of travel and events, procurement and purchasing support, reception duties, and maintenance of internal systems and records. The role requires a proactive individual who can manage multiple tasks with accuracy and professionalism.

Key Responsibilities

• Coordinate travel arrangements, including accommodation and transport bookings

• Organise and support internal and external events, including interviews and training sessions

• Assist with onboarding processes for new employees

• Manage procurement activities, including purchase orders and invoice verification

• Maintain office supplies and ensure the upkeep of office equipment

• Undertake reception duties and ensure the effective handling of all incoming correspondence and enquiries

• Maintain training records and coordinate with external training providers

• Support the maintenance of company databases and internal systems

• Liaise with external service providers, including cleaning and maintenance contractors

• Produce reports and documentation as required by management

Candidate Requirements

• Applicants must have a minimum of 12 months’ recent experience in a busy and varied administrative support role.

• Proficiency in Microsoft Office applications and general IT systems

• Excellent organisational and time-management skills

• Strong communication and interpersonal abilities

• High attention to detail and a commitment to quality

• Ability to work independently and as part of a team

• Professional demeanour and a proactive approach to problem-solving